How to insert a calendar in powerpoint

I received a request for the following how-to: “I want to embed an outlook calendar entry in a document to allow people to click on the object to add an event to their outlook calendar. How do you do that?”

So you want to create a Word / Excel / PowerPoint document and embed a calendar event in it? No Problem!

1. Create a new calender entry / event in Outlook

2. Click on the entry so it is highlighted or selected and then click FILE -> SAVE AS

3. Save it as an “iCalendar Format” or “vCalendar Format” type document. I saved mine to my desktop.

4. Open Word (or Excel, Or PowerPoint, etc) and there are several ways to embed the file:

a. Drag the file from your desktop into the document. This gives you the least amount of control over the format.

b. Choose INSERT -> OBJECT -> CREATE FROM FILE. Browse to the file and select it, and choose the “Display as Icon” option. If you have an icon you prefer select it. (C:\Program Files\Microsoft Office\Office12 has the office icons)

You now have an icon embedded in your document. You can right click on it to rename it (Select Package Object). When another user double clicks it their calendar event will open. All they have to do is select SAVE AND CLOSE!

Keep in mind, you can also email the file you saved to your desktop as well!

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Whether making a record of your days is a labor of love or you just can’t find something in the generic collections that start filling stores around the winter holidays, creating a custom calendar in Microsoft PowerPoint takes just about the same amount of effort as setting up the presentations you already create. Stored within the PowerPoint template collection are a variety of calendars, all which you can personalize with your own dates to remember and designs that will keep you going throughout the year. With a PowerPoint calendar, you’re sure to see the “point” each day.

Step 1

Launch Microsoft PowerPoint. Click the “File” tab. Click “New.”

Step 2

Click the “Calendars” button on the main templates screen. Double-click the file folder icon with the year for the calendar. Note that the current version of PowerPoint dictates what years show. For example, PowerPoint 2010 offers calendars for 2010, 2011 and 2012.

Step 3

Scroll through the available calendar templates. All templates are customizable, so double-click one that best suits your requirements. After a few moments, the calendar opens with January showing in the main portion of the PowerPoint workspace and the 12 months showing as slides running down the slide deck.

Step 4

Press the “Page Down” button to scroll to the first month to customize it, or leave January in the main work window.

Step 5

Click a day on the calendar with a “Click to add text” text box. Type the calendar information, such as “Finance Meeting” or “Interview.”

Step 6

Add all calendar information, including appointments, holidays and special occasions, per your requirements. Use the “Page Down” and “Page Up” buttons or the scroll bar to move through the months.

Step 7

Add images to the calendar, such as clip art that features holiday designs, by clicking the “Insert” tab. Click the “Clip Art” button below the tab. Search for a term, such as “pumpkins,” “American flag” or “balloons” and double-click one to add it to a date on the calendar. Repeat as desired. Another way to add images to the calendar is by clicking the “Picture” button, also on the “Insert” tab. Browse to a picture such as a logo or person’s face, and double-click it.

Step 8

Click the “Design” tab on the top of the workspace. Scroll through the “Themes” section of the ribbon and click a different design to change the calendar’s preset template appearance.

Step 9

Click the “File” tab. Click “Save As.” Type a name for the calendar file and click the “Save” button.

Table of Contents

The Quickly Way to Insert a Calendar Template in PowerPoint. Maybe you only think of Microsoft PowerPoint as a tool for presentations. In fact, many professionals use PowerPoint to design simple documents that can be exported as PDF or image files.

You might find a job where your choice of software is like Word, Excel, and PowerPoint. Creating a calendar from scratch might be too waste time, so for shortcuts through the process you can use PowerPoint.

In this tutorial, you will learn how to put a calendar into your PowerPoint. Here you will use a mixture of templates built through Microsoft PowerPoint and advanced special options. You will see that both of these will make it easy to create a calendar in PowerPoint. Let’s learn more by following the explanation below.

How to Enter a Calendar Template in PowerPoint

Microsoft PowerPoint is an application that is commonly used by many people to present their because in Microsoft PowerPoint is the easiest presentation application and is generally installed when you buy a laptop, because the operating system used by almost all laptops is Windows, and Windows is made by Microsoft.

Maybe some people think Microsoft PowerPoint can only make simple presentations, but actually, you can make a variety of good projects, such as making games, videos, and calendar template in PowerPoint. You can also create calendars automatically in seconds, even to make any year calendar as needed.

You don’t need to make a calendar starting from scratch, but PowerPoint already provides a ready-made template that you only need to edit a little, following the tutorial on how to create a calendar with PowerPoint.

PowerPoint offers several broad templates that can be created directly into the application, including slide calendar template in PowerPoint. There are several options for entering a calendar into your Microsoft PowerPoint presentation. Among them;

First open the Microsoft PowerPoint application then create a new worksheet, click the File tab then click New and type in the calendar search field then you press enter. Then you choose the calendar that suits you. After that, you click the create button and wait for the template download process to finish.

When the download process is complete, it will automatically be redirected to the worksheet page, you there can freely change anything so that the results of calendar template in PowerPoint as you wish, such as changing the calendar year created, and also can embed important information on each date.

Benefits and Advantages of Microsoft PowerPoint

Your Visual Presentation

Save time and money by applying sophisticated photo effects without using additional software. Turn your calendar photos into interesting, visuals by using new images and better editing features, such as color saturation and temperature, brightness and contrast, image cropping tools, and also with artistic filters.

Access Presentations from Multiple Locations and Multiple Devices

Post online presentations and access, view and edit from your Windows-based Mobile-smartphone.4. With calendar template in PowerPoint, you can get things done according to your schedule in several locations and devices to create calendar templates.

High-Quality Presentation with Graphic Landscape

You don’t need to be a design expert to create professional graphics. Use dozens of SmartArt layouts to create various types of graphics. For example organization charts, lists, diagram drawings, and calendar templates. Provide a more impressive visualization to illustrate your idea. Create calendars as easy as typing bulleted lists or convert text and images to diagrams with just a few clicks.

That’s the easy way to make a calendar template in PowerPoint, as well as some of the benefits and uses of PowerPoint. In PowerPoint, a lot of tools will support your work of making template calendar and the other.

To create a calendar for one month, do the following:

1. Choose the period that you want to show on the calendar. For this example, July 2017 will be shown, which consists of 31 days, from Saturday to Monday, and cover six weeks.

2. Create the table of 7 columns (weekdays) and 7 rows (the title row + 6 weeks), do one of the following:

On the slide, click the Insert Table icon:

In the Insert Table dialog box, enter or select the appropriate number of columns and rows for the table:

Any of the mentioned ways create the table:

3. Insert the weekdays in the first row and day numbers in the appropriate cells:

4. Change the size of the table, row, or column:

4.1. To change the size of the table, just click anywhere on the table and drug-and drop on the resizing points of the table:

It changes the size of the table and resizes all columns or/and rows. They will be changes proportionally:

4.2. To change the size of some rows or columns, do the following:

a. Select rows or columns, which size (sizes) you want to change (select the appropriate column or row, or several columns or rows):

b. Under Table Tools, on the Layout tab, in the Cell Size group, change the Height or Width of the selected rows or columns like you prefer:

It changes sizes just for selected rows or columns:

5. Change the design according to your preferences:

5.1. To change the design of some cell or several cells:

5.1.1. Right-click on the cell you that want to change and select the Format Shape. in the popup menu:

5.1.2. On the Format Shape pane, on the Shape Options tab, in the Fill & Line group, in the Fill section, choose the color you prefer:

You can choose Gradient fill or even Picture to insert in the cell like a background picture:

5.2. To change the design of the table:

Click anywhere on the table and then under Table Tools, on the Design tab, choose the appropriate design in the Table Styles group:

• by choosing any of the predefined designs,
• by creating your own design, using different options, proposed in the Shading, Borders, and Effects dropdown lists.

Note: If you would like to change the table border color, see How to change color for the table borders in PowerPoint.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

Table of Contents

The Quickly Way to Insert a Calendar Template in PowerPoint. Maybe you only think of Microsoft PowerPoint as a tool for presentations. In fact, many professionals use PowerPoint to design simple documents that can be exported as PDF or image files.

You might find a job where your choice of software is like Word, Excel, and PowerPoint. Creating a calendar from scratch might be too waste time, so for shortcuts through the process you can use PowerPoint.

In this tutorial, you will learn how to put a calendar into your PowerPoint. Here you will use a mixture of templates built through Microsoft PowerPoint and advanced special options. You will see that both of these will make it easy to create a calendar in PowerPoint. Let’s learn more by following the explanation below.

How to Enter a Calendar Template in PowerPoint

Microsoft PowerPoint is an application that is commonly used by many people to present their because in Microsoft PowerPoint is the easiest presentation application and is generally installed when you buy a laptop, because the operating system used by almost all laptops is Windows, and Windows is made by Microsoft.

Maybe some people think Microsoft PowerPoint can only make simple presentations, but actually, you can make a variety of good projects, such as making games, videos, and calendar template in PowerPoint. You can also create calendars automatically in seconds, even to make any year calendar as needed.

You don’t need to make a calendar starting from scratch, but PowerPoint already provides a ready-made template that you only need to edit a little, following the tutorial on how to create a calendar with PowerPoint.

PowerPoint offers several broad templates that can be created directly into the application, including slide calendar template in PowerPoint. There are several options for entering a calendar into your Microsoft PowerPoint presentation. Among them;

First open the Microsoft PowerPoint application then create a new worksheet, click the File tab then click New and type in the calendar search field then you press enter. Then you choose the calendar that suits you. After that, you click the create button and wait for the template download process to finish.

When the download process is complete, it will automatically be redirected to the worksheet page, you there can freely change anything so that the results of calendar template in PowerPoint as you wish, such as changing the calendar year created, and also can embed important information on each date.

Benefits and Advantages of Microsoft PowerPoint

Your Visual Presentation

Save time and money by applying sophisticated photo effects without using additional software. Turn your calendar photos into interesting, visuals by using new images and better editing features, such as color saturation and temperature, brightness and contrast, image cropping tools, and also with artistic filters.

Access Presentations from Multiple Locations and Multiple Devices

Post online presentations and access, view and edit from your Windows-based Mobile-smartphone.4. With calendar template in PowerPoint, you can get things done according to your schedule in several locations and devices to create calendar templates.

High-Quality Presentation with Graphic Landscape

You don’t need to be a design expert to create professional graphics. Use dozens of SmartArt layouts to create various types of graphics. For example organization charts, lists, diagram drawings, and calendar templates. Provide a more impressive visualization to illustrate your idea. Create calendars as easy as typing bulleted lists or convert text and images to diagrams with just a few clicks.

That’s the easy way to make a calendar template in PowerPoint, as well as some of the benefits and uses of PowerPoint. In PowerPoint, a lot of tools will support your work of making template calendar and the other.

But, for many cases, a proper Gantt chart is too complicated and it is unnecessary to spend the time on details. Instead, you can create a simple calendar view for an overview of the proposed calendar plan:

To create a calendar plan, do the following:

I. Create a background calendar:

To create a simple calendar, analyze the period that you would like to show and add the appropriate table to your slide:

• To show a month view – see How to create a calendar for one month.
• To show a six-weeks view – see How to create a multi-week calendar.

II. Create tasks for the project:

1. On the Insert tab, in the Illustrations group, choose the Shapes dropdown list:

2. In the Shapes list, select the shape that you want to use for the task. It can be:

• the simple rectangle:

• any kind of arrows:

In this example, Arrow: Chevron was chosen:

3. From the Shapes dropdown list, you can choose any other shape for events. For example, the sun shape to show holidays:

4. Add as many shapes to the slide as you need.

5. Change the format for every shape like you prefer:

5.1. Right-click on the selected shape (or several selected shapes) you want to change and select the Format Shape. in the popup menu.

5.2. On the Format Shape pane, on the Shape Options tab, in the Fill & Line group:

In the Fill section, choose the color you like:

6. To add the text to the shape, just double-click in it and enter the text.

Note: For some small or specific shapes, when you try to add the text, it can’t be shown correctly because of margins or orientation:

To change margins or orientation for the text in shape, do the following:

1. Right-click on the shape (or several selected shapes) and choose Format Shape. in the popup menu:

2. On the Format Shape pane, on the Text Options tab, in the Textbox group, in the Text Box section, change margins (for example to 0):

For some situations, it is necessary to change the Text direction or uncheck the Wrap text in shape checkbox:

Now, you have the calendar plan that you can show to your colleagues or partners.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

In this tutorial, we will be creating a calendar in PowerPoint. This task is an easy one with only a few steps unless you’re seeking to take the long way around using a table.

To create a calendar in PowerPoint first click on File and go down to New. Here you will see a variety of templates as well as Calendars.

Under Other Calendars there is an interesting calendar that can be used for project planning. Double click on it.

With this it lays out several kinds of calendars and schedules. If the days on a calendar are out order or out of date, you can click on a square and add the day or edit the entire calendar’s dates.

By going to design you can change the color and style of the active slide. You can also change the color of the entire calendar by selecting Table Styles.

By right clicking on a shape or object such as an arrow or focusing box and going to Format Shape and changing the color how you wish. If you need an extra shape, simply go to insert and choose one from Shapes. Right click the shape once done, go to Format Shape and edit it as you see fit.

If you select a shape and copy it, you can paste it anywhere instead of having to create a new shape and editing it to match your theme.

When you find a calendar the suits what you need and you’d like to use it more than once, you can right click on the slide and select Duplicate.

That’s all there is to creating and editing a calendar in PowerPoint. You will just need to pick a template and edit it accordingly. The same principles of editing text applies for the most part, so just click in a text box with default data and edit it as you need. Once done you’ll have a calendar or schedule that you can display within PowerPoint.

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Indirect Function in Excel

Discover a simple way to draw elegant calendar in PowerPoint in just 3 steps. Follow our step by step instructions to create this useful diagram template. Since you are creating this from scratch, you can customize the dates, colors, look and feel etc.

The PowerPoint Calendar you will learn to create today is:

Isn’t the calendar beautiful? Let us learn to create the diagram. But before that…

Where to use the calendar diagram?

You can use the diagram…

• To indicate key dates of an event
• To represent target date for completion of a project
• You can make copies of the diagram and use it to represent ‘history of your company’ along a timeline like this:

The uses of the diagram are limited only by your imagination. Here are the steps…

Step 1: Draw the base

Go to Auto shapes menu and select the ‘Rounded rectangle’ tool. Draw a rounded rectangle as follows:

Fill the shape with dark grey color and make the outline thick with 6 points (Using Format Shape> Line Style > Width). Let the color of the outline be light grey.

The result will be a grey rounded rectangle for the background like this:

Step 2: Draw spirals on the top edge

For this we will once again use the rounded rectangle tool from Auto Shapes menu. Once you have the rounded rectangle, move the yellow diamond handles towards the centre of the top edge to get a pill shape as follows:

Reduce the size of the shape, make copies and place them along the top edge of the calendar.

Group the shapes you just added. Remove the outline with Format Shape> Line Color > No Line and ‘Fill’ the shapes with Chrome II preset color. The steps are: Right click on the shape; go to Format Shape -> Fill -> Gradient Fill -> Preset Colors -> Chrome II.

The result will be as follows:

Step 3: Draw the Date page

Draw two rectangles and fill them with Red and White colors as shown below:

To add a proper depth, we will use a shadow. Group the two rectangles. Go to Shape effects -> Shadows -> Outer -> Offset bottom.

Now all that is left is to write the month and day on the page. You can add a shadow at the bottom of the calendar to give the PowerPoint Calendar a more realistic look:

Your elegant calendar diagram is ready!

Variations for timeline representations:

The calendar diagram you learnt is just one way of representing timeline. We wish to show you some interesting variations to represent timeline.

Source: Editable Calendar Templates in PowerPoint from CEO Pack

All the 750 templates in the CEO pack are fully editable. They are professionally animated to reduce your effort. All you need is to copy our diagrams to your slides and replace the sample text with your own text. You can makeover a boring PowerPoint slide deck into a stunningly professional presentation in a matter of minutes.

If you are a business presenter, it is definitely worth your while to take a look at our PowerPoint diagram templates pack. It might be one of the most useful investments you would ever make to improve the impact of your critical presentations.

Related: Create Glossy Ball for a different type of timeline

This utility generates a special popup calendar in Microsoft® PowerPoint® to pick and count dates, may insert dates and date ranges (Date Picker) in PowerPoint. It is programmed in Microsoft Visual Basic® for Application (VBA) and optionally available as COM Add-in (dll), EXE Add-in (ppa/exe), or PowerPoint Add-in (ppa), may be useful for PowerPoint interface user and VBA programmers. See the pictures below.

It consists basically of only one file (PowerPointCalendar.dll, PowerPointCalendar.exe, or PowerPointCalendar.ppa) that can be installed automatically using one of the installer package files available below to download. Except for the DLL, if you choose COM Add-in, no other setting is saved in the Microsoft Windows® Register. Its setting is saved in PowerPointCalendar.ini, PowerPointCalendarLoadExe.ppa, and PowerPointCalendar.ppam files that are created and maintained by the proper utility. You also can uninstall it automatically, leaving no mess on your Windows Register or disc.

Following items in this page:

Features:

– Pops up in small size

– Pops up close to the mouse cursor or optionally at the last saved position

– Can pop up in two formats: normal and compact. In the normal format, days are picked from a traditional calendar map, while months and years are picked from combo boxes or by increasing/decreasing them through strategic arrow controls. In the compact format, days, months, and years are picked from special informative combo boxes

– Allows to increase and decrease days, weeks, months, and years one by one through buttons or by inserting amounts directly in textboxes
– Period count: days, weeks, months and years from a reference date

– Count reference date always can start set with Today’s Date, or Same Start Display Date, or Last Set Reference Date, but it also can be set on the fly by right-clicking the interface day controls

– Interface controls to go to today’s date and back start date

– Inserts without breaking the current thread of PowerPoint ‘Undo’ command and any insertion can be normally undone by itself

– Can be called by the mouse right button (Context menu) or by a button in the PowerPoint Standard toolbar (2007, 2010, or 2013 Ribbon Add-ins tab)

– Output can be a variant (date) (computer-readable/unformatted date) or one of these 25 string formats (human-readable/formatted date): Short Win (defined by Windows Control Panel); dd/mm/yyyy (23/08/2007); dd/mm/yy (23/08/07); mm/dd/yyyy (08/23/2007); mm/dd/yy (08/23/07); dd.mm.yyyy (23.08.2007); dd.mm.yy (23.08.07); mm.dd.yyyy (08.23.2007); mm.dd.yy (08.23.07); yyyy.mm.dd (2007.08.23); yyyymmdd (20070823); mmm-yy (Aug-07); Long Win (defined by Windows Control Panel); Long 1 (August 07); Long 2 (23-Aug-07); Long 3 (23 August 07); Long 4 (23 August, 2007); Long 5 (Thursday, 23 August, 2007); Long 6 (twenty-third day of August, 2007); Long 7 (twenty-three day of August, 2007); Long 8 (twenty-three day of August month of two thousand seven year); Range 1 (234 days from 1/1/2007 to 8/23/2007); Range 2 (7 months and 22 days from 1/1/2007 to 8/23/2007); Range 3 (7 months and 22 days from 1/1/2007 to 8/23/2007); and Range 4 (33 weeks and 3 days from 1/1/2007 to 8/23/2007)

– Output formats are listed in a sensitive menu according to current display date with immediate insertion and default output format redefinition to the next new instance

– Can handle dates from 01/01/0100 AC to 12/31/9999

– Supports multiple instances within a single instance of PowerPoint with independent controls, settings, counting, and results. In practice quantities, there is no limit to the number of simultaneous instances

– Count reference date controls in all open instances or some of them can be attached to set simultaneously

– Attached controls are distinguished by asterisks in the caption

– The feature of multiple instances can be disabled

– The display size can be adjusted through the borders to increase the font size from 8pt to until 32pt or decrease to until 4pt

– Can copy the date on display to Windows Clipboard. Tip! When inserting with Shift key pressed, the output is sent to Windows Clipboard instead

– Can paste on display existent date on Windows Clipboard

– Accepts the following hotkeys that make it possible to pick dates only using the keyboard:

– Popup calendar: None
– Day forward: Right arrow
– Day backward: Left arrow
– Week forward: Down arrow
– Week backward: Up arrow
– Month forward: Page Down
– Month backward: Page Up
– Year forward: Ctrl + Page Down
– Year backward: Ctrl + Page Up
– Go Today’s date: T
– Go back Start date: S
– Insert and close: Enter
– Close: ESC
– Paste from Windows Clipboard: Ctrl + V or V
– Copy to Windows Clipboard: Ctrl + C or C (Tip! When inserting with Shift key pressed, the output is sent to Windows Clipboard instead)

– The skin can be set up in: color and background picture, display and controls transparency, and hiding classic title bar

– The last opened setting or the last closed instance setting will be used as default in the next new instance

– Has menu commands to restore all default settings

– The year-week number of a day is shown as a tip when mouseover the day control

– All instances running can be closed with a single click by selecting the Close All command in the menu

– Can be called directly from any VBA code through the fCalendar() function. See, soon below the pictures, a detail description of this function and examples of the VBA applications that use it

– Modal or Modeless

– Occupies about 760 Kb when installed

Download:

Tested in PowerPoint for Windows, versions 2000, 2002(XP), 2003, 2007, 2010 (32 and 64-bit), 2013 (32 and 64-bit), 2016 (32 and 64-bit), and 2019 (32 and 64-bit) in MSI-based and Click-To-Run installations of Office 365™ cloud-based services.

You also can download from this mirror site

Last update: 06/17/2020 – 1679.9kb

Freeware based in this License Agreement

Note: The above link downloads the installer and uninstaller package programmed in VBA in a PP duly converted to EXE by the PPtoEXE to make the installation easier for macro and Windows laymen; however, if you’re an expert and for some reason prefer an installer and uninstaller package in open ZIP format, click here. With this zip package you can install it in three ways: (1) Simply initiate the Install.exe that loads the same PPS in PowerPoint without macro alert; (2) Extract the entire package to a folder and initiate the PPS, enabling the macros in PowerPoint, or (3) Install the DLL manually.

Add-in Options to Install:

This utility can be available to be installed in three options of add-ins: EXE Add-in, COM Add-in, or PowerPoint Add-in. COM Add-in and PowerPoint Add-in run on Windows in the same process or memory space of PowerPoint and are well detailed technologies in PowerPoint documentation and good books about VBA, while EXE Add-in is a special name here for a mix of those two technologies where the same VBA code is run in separate EXE process and a small PowerPoint Add-in makes the connection between the two processes. Despite the differences in the technologies, this utility is fully functional in any of them. So, what can decide on your choice to install are the features below compared: